Events Coordinator

Facilities CoordinatorDo you thrive on planning, coordinating, and carrying out events? Are you able to gather and bring together teams to accomplish tasks? Do you have a flair for decorating?

You will be the logistical person coordinating all the basics of preparing rooms for events, from staff meetings to open houses to memorials. A key person to represent JAARS and our core value of pursuing excellence.

  • For a half-time (20 hrs.) volunteer or a staff person who raises support
  • Must be able to work in the US
  • Schedule event and meeting room and place on event calendar
  • Ensure event and meeting spaces are clean, functional, and prepared for users
  • Work with event requester to identify room and equipment requirements
  • Plan and process food requests for meals and breaks with Food Services and users
  • Coordinate and plan with Housing, Food Services, Safety and Security, Audio/Visual, and Facilities to ensure event success
  • Maintain a God-honoring reputation of JAARS with users
  • Supervise setup and cleanup team
  • Process payments and interdepartmental expenses
  • Develop and manage events coordinator’s budget
  • Manage decorations, equipment, and supplies
  • Maintain kitchenette and its supplies
  • Enforce facility use policy
  • Other duties as assigned
  • Demonstrate a deep and growing walk with the Lord Jesus that includes your personal growth and the ability to support others in their spiritual growth
  • Embrace the vision, mission, and core values of JAARS, and help us live them effectively
Education and Experience
  • Two or more years of expertise in managing events and/or conferences preferred, or experience and/or education that provides the needed skills and gifting
  • Competent computer user with office suite software, and cloud services (e.g., Google Apps)
  • Excellent public relations and strong writing skills
  • Strong interpersonal skills, with ability to work with a variety of departments and individuals
  • Enjoys working with people and in a team environment
  • Well-organized and detail-oriented
  • Capable of managing multiple responsibilities with the goal of completing tasks
  • A self-starter, flexible, and able to work independently
I'm Interested